FAQs for Chapters
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Frequently Asked Questions for Chapters

General

Great! California is a large state with many MFTs, and we welcome additional chapters to better serve more members at the local level! Please read the Chapter Formation Policy and contact the Outreach Coordinator to begin the process.

We require the following items (per the chapter agreement): an updated list of chapter officers; a list of current chapter members; a balance sheet showing the current assets & liabilities of the chapter; proof of Commercial General Liability insurance and Directors & Officers Liability Insurance with CAMFT as additional insured. Please email these items to the Outreach Coordinator.

As chapters are independent, they can support causes of their choosing provided it does not conflict with the CAMFT bylaws or the Corporations Code. If you are unsure if it would conflict with either of these, please ask the Outreach Coordinator.

Chapters cannot adjudicate ethical concerns; only the CAMFT Ethics Committee can do this. If appropriate, the chapter board can speak to the member about their behavior/actions. Otherwise, a complaint can be submitted to the CAMFT Ethics Committee for review.

The Chapter Leadership CAMFT Community is a great tool for this! Email your question to ChapterLeadershipGroup@community.camft.org and it will go out to the listserv. If that is not working, please contact the Outreach Coordinator.

Please complete the Request for Mailing Labels form and submit to Rene Puterbaugh at rputerbaugh@camft.org. Chapters can request up to 4 mailing lists per year to use for promoting chapter events and recruiting new chapter members!

Board/Bylaws

Yes! Please let the Outreach Coordinator know so that we can update the Chapter Leadership listserv and our website/records.

CAMFT’s bylaws state that a chapter’s board may be comprised of no more than 35% pre-licensed or associate members. Such members cannot serve as President of the chapter. If you would like to request a variance for one of these rules, please contact the Outreach Coordinator.

If the event is related to the board member’s chapter duties, yes! The board member can be reimbursed for their expenses to attend such an event.

Yes! Board meetings can take place over the phone or videoconference, in addition to in-person meetings. Board meetings cannot take place over email, but email can be used for unanimous written consent for decisions.

If your chapter bylaws specify when elections are held, you would need to amend the bylaws to change the election date.

Your chapter bylaws should specify how voting must be done (mail or electronic). Please either send the Outreach Coordinator the proposed amendments before they are voted on so that we can ensure compliance with CAMFT bylaws, or have them reviewed by an independent attorney.

Please look at your chapter’s bylaws to make sure this practice is not prohibited and call the Outreach Coordinator for more information. While California Corporations Code does not prohibit this practice, it is not necessarily a best practice.

Finance

If any board member receives an out-of-the-ordinary request for money by email, please call the “sender” of the email to verify. Scammers often pose as chapter presidents and email the treasurer to request money be wired or sent via check. They often use a generic email address, one similar to the actual email address, or even mask their email to make it appear that it came from the president’s email address. Please do not hesitate to confirm with another method of communication if the request for payment is not expected or the language seems “off.” It is a best practice to establish approval and authorization procedures for writing checks.

CAMFT has a newly revised Reserve policy which may be useful to review. If your chapter is holding reserves in an investment account, you should also have an investment policy .

Yes! If you would like an example of the disclaimer that CAMFT uses regarding sponsors, please email the Outreach Coordinator.

If you qualify to submit the e-Postcard/990N (annual gross receipts are normally $50,000 or less), it is due the 15th day of the 5th month after your tax year ends. If your tax year ends on December 31, the e-Postcard is due May 15 of the next year. If you do not file this for three years in a row, you will lose your tax-exempt status!

You can search the California Secretary of State’s website for your chapter name to see your status. Be sure to search using both the acronym CAMFT and “California Association of Marriage and Family Therapists” written out.

Events / Continuing Education

Yes! Our staff attorneys can give a presentation titled “Road to Licensure” that provides valuable information on the MFT licensure process. Each chapter can have a staff attorney present this annually at no cost to the chapter.

Most likely! Please contact the Outreach Coordinator to work out details. CAMFT has enjoyed hosting a table at chapter job fairs to support pre-licensees around the state.

Most likely! Please contact the Outreach Coordinator to work out details. Partnering together for these types of events is a great way to reach out to the local community!

We may be able to provide materials for recruitment at universities, but unfortunately not for other chapter events. We encourage you to get chapter “swag” for marketing! Companies such as Crestline Custom Promotional Products, 4imprint, and Vistaprint have many options for customizable giveaway items.