Chapter Leader E-Newsletter September 2024

Click Here for Chapter Calendar Events

Presidents (incl. –Elect, Vice-, and Past-)

Tip: Time to Get Competitive in Volunteer Recruitment

• What do volunteers want?
  • Vision, Mission, Values
  • Transparent & fair recruitment process
  • Support systems, training, recognition
  • Read more in the Playbook/Section IV (b)

Invitation: Chapter Leader Forums

• What better way to stay in touch with leaders from other chapters than meeting with them virtually throughout the year?
• Who may attend? All Chapter Board members and Committee Chairs are welcome to attend the forums.
• We have created a safe space for you to share what works well for your chapter and to ask for/share advice and resources
• Meeting Schedule & Login /RSVP Links

Friday, September 13 @ 1:00 pm – 2:00 pm
Monday, November 18 @ 9:00 am – 10:00am

Reminder: Nominate an Outstanding Chapter Leader

• The Outstanding Chapter Leader Award is presented to one member of each chapter for exemplary service and commitment
• This individuals is nominated by their entire chapter board - only one nominee per chapter, pleas
• Provide a short narrative, no less than 180 words and no more than 250 words
• Provide a full color headshot
• For more information and how to nominate, refer to page 3 of the CLC 2025 Nomination Guide
• Nominations are due Thursday, October 31, 2024

Treasurers/CFOs/Bookkeepers

Tip: Budget for your Board to attend the 2025 Chapter Leadership Conference

• Yes! Budgeting for your board members to attend is a legitimate expense
• CAMFT provides:
  • Free registration to all board members and committee chairs
  • Friday reception and Saturday breakfast, lunch, and breaks to all attendees
  • A hotel room for the chapter President on Friday evening
• The chapter is responsible for:
  • Additional hotel room nights for the President (other than Friday evening)
  • Hotel rooms for any board members and committee chairs attending
  • Flight & ground transportation for the President, board members, and committee chairs attending
  • The event will be in San Jose, with the hotel estimated to be about 15 minutes from the San Jose airport
• More information is available on the CLC website here

Reminder: How long to keep financial records

• Accounts receivable spreadsheets and bank statements - Permanently
• Accounts payable spreadsheets and checks - Permanently
• Annual financial statements and audits - Permanently
• Tax Returns - Permanently
• Payroll Records - Permanently
• Organizational documents (charters, bylaws, etc.) - Permanently
• Membership records – 3 complete years
• Supporting documentation (Such as paid invoices & cash receipts) – 3 complete years
• Insurance Policies -3 complete years

Invitation: Chapter Leader Forums

• What better way to stay in touch with leaders from other chapters than meeting with them virtually throughout the year?
• Who may attend? All Chapter Board members and Committee Chairs are welcome to attend the forums.
• We have created a safe space for you to share what works well for your chapter and to ask for/share advice and resources
• Meeting Schedule & Login /RSVP Links

Friday, September 13 @ 1:00 pm – 2:00 pm
Monday, November 18 @ 9:00 am – 10:00am

CEPA/Education/Events

Q&A: Zoom attendance and CE eligibility

Q: Can introductions be included in the program time?
A: Sharing of upcoming CE programs and any current business pertaining to the chapter, would not count. Introduction of the topic, the speaker’s background, the educational goals and reviewing the learning objectives would count.

Q: What if there is technical trouble that prevents Chapters from starting on time?
A: CAMFT’s CEPA department recommends that you leave time at the end for Q&A. The opportunity to ask questions and share comments about the program is seen as instructional time.

Q: What if an attendee has technical trouble? How many minutes (per credit hour) can a person miss and still get CE credit?
A: A person has to attend the full time to get full credit, i.e. 4 hours for 4 credits. Again, it’s always a good idea to have the program run a bit over with Q&A at the end to help give those people a chance to make up their time. If you are recording the program, you can also let them have the recording for free to make up their time.

Q: Are attendees required to have their video on while they are participating online?
A: CAMFT’s CEPA department does not have a hard-and-fast rule for Chapters, but highly recommend that they have that policy in place. CAMFT does require it for our own CAMFT live Zoom meetings.

Invitation: Chapter Leader Forums

• What better way to stay in touch with leaders from other chapters than meeting with them virtually throughout the year?
• Who may attend? All Chapter Board members and Committee Chairs are welcome to attend the forums.
• We have created a safe space for you to share what works well for your chapter and to ask for/share advice and resources
• Meeting Schedule & Login /RSVP Links

Friday, September 13 @ 1:00 pm – 2:00 pm

Monday, November 18 @ 9:00 am – 10:00am

Membership and Marketing

Invitation: Chapter Leader Forums

• What better way to stay in touch with leaders from other chapters than meeting with them virtually throughout the year?
• Who may attend? All Chapter Board members and Committee Chairs are welcome to attend the forums.
• We have created a safe space for you to share what works well for your chapter and to ask for/share advice and resources
• Meeting Schedule & Login /RSVP Links

Friday, September 13 @ 1:00 pm – 2:00 pm
Monday, November 18 @ 9:00 am – 10:00am

Tip: How to Win Back Lapsed Members: Tips + Letter Templates

• What happens when a member dosen't renew?
• It can feel like all that effort to grow your membership was for nothing — like you're taking two steps forward and one step back
• Read in the Playbook/Section VI(a) what you can do to win back your lapsed members
• You will also have access to three letter templates you can use to ask them to renew

Diversity, Equity, and Inclusion

Tip: A Path to Improve Board Diversity

• Diversity alone is ultimately insufficient
• Diversity must be coupled with equitable opportunities and resources
• Read more in the Playbook/Section VIII

Invitation: Chapter Leader Forums

• What better way to stay in touch with leaders from other chapters than meeting with them virtually throughout the year?
• Who may attend? All Chapter Board members and Committee Chairs are welcome to attend the forums.
• We have created a safe space for you to share what works well for your chapter and to ask for/share advice and resources
• Meeting Schedule & Login /RSVP Links

Friday, September 13 @ 1:00 pm – 2:00 pm
Monday, November 18 @ 9:00 am – 10:00 am

Pre-Licensed/3000 Club

Tip: Not a Trainee But Not Yet an MFT - How to Advertise

• Click here to read more

Road to Licensure (RTL: CAMFT offers the RTL webinars free of charge to Chapters

• Sign your Chapter up here
• CAMFT will provide a “How to Guide” to chapters upon sign-up
• The webinar is scheduled for Friday, October 18, 2024, at 9:00 am – Noon
• 3 L&E CEs are available
• Those who need CEs are:
  • Associate MFT : Master’s program complete, has Associate #, Gaining Hours
  • Licensing Exams PASSED (Law and Ethics Exam must be taken within first year of Associate, Clinical Exam is taken after BBS approves all Associate hours)
  • Licensed MFT
• Those who can count CEs toward licensure if supervisor approves the training:
  • MFT Trainee in Practicum: Second year graduate program)
  • Associate MFT : Master’s program complete, has Associate #, Gaining Hours
  • Licensing Exams PASSED (Law and Ethics Exam must be taken within first year of Associate, Clinical Exam is taken after BBS approves all Associate hours)

Invitation: Chapter Leader Forums

• What better way to stay in touch with leaders from other chapters than meeting with them virtually throughout the year?
• Who may attend? All Chapter Board members and Committee Chairs are welcome to attend the forums.
• We have created a safe space for you to share what works well for your chapter and to ask for/share advice and resources
• Meeting Schedule & Login /RSVP Links
  Friday, September 13 @ 1:00 pm – 2:00 pm
  Monday, November 18 @ 9:00 am – 10:00am

Technology/Website/Social Media

Tip: Four Tips for Successful User Testing for Your Website

• Test at Every Stage of the Process
• Create Clear Goals and Tasks for Each Test
• Incorporate Open-Ended Questions
• Get the Whole Team Involved
• Read more in the Playbook/Section VII (e)

Invitation: Chapter Leader Forums

• What better way to stay in touch with leaders from other chapters than meeting with them virtually throughout the year?
• Who may attend? All Chapter Board members and Committee Chairs are welcome to attend the forums.
• We have created a safe space for you to share what works well for your chapter and to ask for/share advice and resources
• Meeting Schedule & Login /RSVP Links

Friday, September 13 @ 1:00 pm – 2:00 pm
Monday, November 18 @ 9:00 am – 10:00am

Archived Newsletters

January 2024

February 2024

March 2024

April 2024

May 2024

June 2024

July 2024

August 2024

October 2023

November 2023

December 2023